Real Estate Tax Accounting Services

A property accountant keeps the money side of your real estate straight. That means recording rents and operating costs, reconciling the accounts each property uses, tracking improvements separately from repairs, and producing reports you can actually read. Done well, it gives you a clear view of which buildings are earning their keep and leaves a paper trail that holds up if the IRS ever asks how you arrived at a number.

A tax accountant prepares returns, but the better ones spend just as much time before the return: reviewing your books, spotting deductions you're entitled to, estimating what you'll owe, and thinking through a sale or refinance before it closes. When a notice or audit letter shows up, a tax professional who is also an Enrolled Agent can step in and deal with the IRS for you, which is where our tax resolution work comes in.

Keep anything that proves income, expenses, ownership, or a major change to the property. In practice: leases and rent rolls, invoices and receipts, bank and mortgage statements, closing statements from purchases and sales, insurance and property tax bills, repair logs, and records for every improvement (roofs, HVAC, additions) since those affect your basis and depreciation. A separate folder or ledger for each property saves a lot of grief later.

Most of the tax outcome on a property is decided before the paperwork is filed. Planning lets you look at the effect of a sale, a refinance, a cost segregation study, or a change in ownership while you can still change course. It also cuts down on April surprises and flags questions that need a closer look. It works best when it lines up with your entity setup, your cash flow, and how long you intend to hold each asset.

Yes. Enrolled Agents are licensed by the U.S. Treasury and can represent taxpayers before the IRS on any tax matter, in any state. Our founder holds that license and handles the work personally: answering notices, sitting in on audits, filing appeals, and negotiating payment plans or other relief if a property year ends with a balance you can't pay at once.

Yes, as part of a broader engagement. A good Schedule E or partnership return starts with clean income, expense, and transaction records, so we usually begin there. For owners with several entities, sizable portfolios, or other complicated income, we tie the return into a year round plan rather than treating it as a once a year chore.

Ideally before a big move: buying or selling a property, bringing in a partner, expanding, or hitting a filing deadline. Early review leaves time to find missing records and weigh options. Call sooner if your activity has become hard to track, you're behind on returns, or an IRS notice has landed. Unfiled years and balances due are fixable, and the earlier we start, the more options usually remain.

Book a short, confidential call. Tell us what you own, how your records look, and what's on your mind. We'll be straight about whether our tax accounting, planning, or IRS resolution work fits. There's no minimum to have that first conversation. If you can, have your last return, entity documents, and any property statements nearby.