Government Contracting Solutions for Confident Compliance

It's the accounting and finance work a company needs to win, perform and close federal contracts without compliance trouble. In practice that means a chart of accounts and job cost structure that separate direct and indirect costs, timekeeping that holds up to DCAA review, indirect rates you can price from, unallowable costs kept out of billings, and reporting your contracting officer and your own leadership can rely on. We set that up and run it with you, from the first proposal to final close out.

For most contractors it means your accounting system can do what DCAA expects before you're awarded cost type or time and materials work. That includes segregating direct and indirect costs, accumulating costs by contract and task, recording labor through daily timekeeping, excluding unallowable costs under FAR 31.205, and reconciling the labor distribution to the general ledger. The pre award accounting system review (often documented on an SF-1408 checklist) tests exactly those points, and a failed review can cost you the award.

FAR Part 31 decides which costs are allowable, allocable and reasonable, which directly affects what you can bill and recover. CAS adds rules for consistency: measure, assign and allocate costs the same way every time, and disclose your practices if you hold CAS covered contracts. DFARS layers on Defense specific requirements, including the accounting system criteria in DFARS 252.242-7006 that DoD uses to judge contractor business systems. Together they shape your chart of accounts, your pools and bases, and how you document every charge.

Your rates are how overhead, fringe and G&A get spread across contracts. Set them too high and your bids lose. Set them too low, or structure the pools badly, and you underrecover costs on cost reimbursable work and end up with a surprise at final rate settlement. We build pool and base structures that fit how your company actually operates, compare actuals to provisional billing rates during the year, and adjust before the gap turns into a problem.

Yes. We usually start with a gap review: timekeeping policy and practice, cost segregation, the treatment of unallowables, labor distribution, and supporting documentation for a sample of transactions. Then we fix what's missing, write or update the policies, and prepare the schedules DCAA will ask for. If an incurred cost submission is due (the Allowable Cost and Payment clause, FAR 52.216-7, generally requires it within six months after fiscal year end), we prepare it using the DCAA ICE model and reconcile it to your books.

We work in Deltek Costpoint, Unanet and QuickBooks Online. Smaller contractors with a few firm fixed price awards often do fine on QuickBooks Online with a disciplined project and class setup and a compliant timekeeping add on. Firms with cost type work, multiple indirect pools or growing headcount usually outgrow that and move to Unanet or Costpoint. We help you choose, configure the account and project structure, migrate history, and train your team so the reports actually come out right.

Yes. Some of our staff hold active federal security clearances, and every engagement is handled by our own team in the U.S. We don't outsource any work offshore. For contractors supporting sensitive or classified programs, that means your financial data and program information stay with people who understand how to handle them.

Ideally before you need it: ahead of your first cost type proposal, a pre award survey, a move from commercial to federal work, or a jump in headcount. We also hear from contractors after things have slipped, such as rates nobody can explain, two years of ICE submissions overdue, or a payroll tax balance with the IRS. That last one is where our tax resolution side helps, since the founder is an IRS Enrolled Agent. For leadership teams that want ongoing help, we serve as a fractional CFO with GovCon experience.