Tax Preparation and Bookkeeping Services

At its core: recording and categorizing every transaction, reconciling bank and credit card accounts each month, keeping receipts and invoices tied to the entries, and producing a profit and loss statement and balance sheet you can rely on. Done well, it's what makes tax time, cash flow tracking and budgeting painless. We usually work in QuickBooks Online, and for government contractors we set up the books so they'll hold up under DCAA review.

When the books are current, the return is mostly a matter of review. Income and expenses are already sorted, balances are reconciled, and receipts are attached, so deductions are easier to support and missing items show up in October instead of April. It also means we can plan with real numbers before year end rather than guess after the fact.

Both. Our clients include business owners, high earners, real estate investors, government contractors and people with income or accounts overseas. How we approach each return depends on the entity type, where the income comes from, which jurisdictions are involved and what has to be reported. Whenever we also keep the books, the return and the records line up from the start.

Well before the deadline. With books kept current all year, there's time to reconcile, chase missing documents, fix discrepancies and look for planning moves while they still count. Companies with payroll, several entities, contract requirements or foreign activity should start even earlier, since their returns need more support and coordination.

Yes, catch up bookkeeping is common work for us. We collect bank and card statements, past reports and whatever source documents exist, then rebuild the records period by period, reconcile each account and flag anything we can't explain. How long it takes depends on how many months are missing and how good the records are. If you're behind on returns too, we'll prepare those next, and if the delay has led to an IRS balance, our Enrolled Agent can handle the tax resolution side.

Hold on to bank and card statements, invoices, receipts, payroll reports, loan documents, prior returns, records of asset purchases and sales, and support for any large expense. Government contractors also need timesheets, contract files and indirect cost records. Businesses with foreign activity should keep foreign account statements and any country specific filings. Digital copies, sorted by year, make life much easier.

Every file is handled by our own staff in the U.S. We don't send work offshore. That keeps your financial data and personal information with people who answer to us directly. Some of our team also hold active federal security clearances from government contracting work, which shapes how carefully we treat sensitive information in general.

Yes, and that's how we prefer to work. Monthly bookkeeping with regular check ins keeps the records clean, catches issues early and gives you room to make tax decisions as things change. It's especially helpful for established businesses, contractors and anyone with filings in several states or countries. Clients who outgrow basic reporting can add fractional CFO support for forecasting and cash planning.