Accounting Services for Small Business

There isn't one system that fits every company. What matters is that your books close on time each month, your bank and card accounts reconcile, personal spending stays out of the business, and your records are ready when tax season comes. If you run several entities, hold federal contracts, sell overseas or are growing fast, you'll probably need more than bookkeeping: someone who reads the numbers and tells you what they mean.

It depends on how you run the company, but a typical scope covers monthly financial statements, budgets, cash flow forecasting, internal control checks, tax planning and management reports you can actually use. At Assured Financial Services we start by asking which decisions you're trying to make, then build the reporting around those. The point is to give you numbers you can act on, not a stack of reports nobody opens.

Once a month is a good baseline: profit and loss, balance sheet and where cash stands. If cash is tight, revenue is swinging, or you're about to sign a lease or hire, look weekly. Regular review lets you spot a margin slipping or a customer paying late while there's still time to fix it, long before it turns into a tax bill you can't cover.

Usually when the questions get bigger than the bookkeeping. Common signs: you're growing quickly, cash flow is unpredictable, a lender or investor wants real reporting, you've added product lines, or you're weighing a big capital or tax decision. A fractional CFO gives you senior financial judgment a few days a month, so you get the thinking without the salary of a full time executive.

Good books make tax planning possible. When your records are current, we can look at timing of income and expenses, whether your entity type still makes sense, your quarterly estimates and the deductions or credits you qualify for, all before the year closes. Results depend on your facts and the tax code, but planning in October beats scrambling in March. And if an old balance with the IRS is already hanging over you, we can work on resolving it too.

Three at a minimum. The income statement shows revenue and expenses over a period. The balance sheet shows what you own, what you owe and your equity. The cash flow statement explains where money came from and where it went. Depending on your business, add budget against actual reports, receivables aging, job costing or profitability by department.

Reconcile your bank, credit card, loan, payroll and merchant accounts first, then check that income and expenses are coded correctly. Pull together payroll records, last year's return, asset purchases, contractor W-9s and any IRS or state notices. Going through the statements before filing catches mistakes while they're cheap to fix. Keeping the books current all year makes the return quicker and far less painful.

Yes, and it's a big part of what we do. The founder spent years in government contract finance: DCAA audit readiness, FAR and CAS compliance, indirect rate structures, incurred cost submissions and setup in Costpoint, Unanet or QuickBooks Online. Our team is based in the U.S., works in house, and includes people with active federal security clearances for sensitive programs.